Terminating a tenancy agreement and moving out
Moving to another location? Presumably you have applied for a new suitable apartment through Kodisto? We will gladly help you find another home through us, and we will do our best to assist you at the various stages of moving to a new home.
Moving house is associated with lots of things to remember. On this page we have collected the basic practical things that you should consider when moving to another location. Please read the instructions carefully, and contact us if you have any questions.
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To be valid, a notice of termination of the rental agreement must be in writing. The notice of termination must be signed by the tenant(s). Identification using your banking codes corresponds to a written signature, so the easiest way to terminate the rental agreement is to do it on-line here. We do not accept termination by email or telephone.
If the rental agreement is in the names of two people, both of them must sign the notice of termination. If only one of the tenants is moving, that person must terminate the rental agreement for their own part. This can also be done using the electronic termination form. Both tenants must sign the notice of termination in this case as well.
As a rule, we process the notice of termination of your rental agreement in one day. Having processed your notice of termination, we send you a confirmation of the termination and instructions for moving out.
If you cannot use the electronic notice form, you can print the form and sign it by hand. The signed form can be sent to Kodisto by post or scanned into our email. Please use the secure Safe Mail service to send the scanned notice.
Postal address
Kodisto Asuntovuokraus, Newsec, P.O. Box 52, 00101 Helsinki
E-mail address
LINKS
Kodisto notice of termination of the lease.
Kodisto notice of termination of the lease, only one tenant is moving out.
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The period of notice of your rental agreement is stated in the terms and conditions of your rental agreement. The period of notice is one full calendar month. The rental agreement will end on the last day of the month immediately following the month during which the notice of termination was sent; a rental agreement terminated in October will end on the last day of November.
Please note that you do not have to wait until the end of the month to send the notice of termination; you can send it as soon as you know when you would like to move out.
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During the period of notice customers of ours may contact you for a chance to see your apartment. These prospective new tenants will contact you by phone for a brief look at the apartment If you don’t want to provide your telephone number or if you cannot be present, a representative of the lessor is, according to the Act on Residential Leases, entitled to showing the apartment. You will receive an advance notice of the showing, but please note that the representative of the lessor will show the apartment at a time determined by the lessor.
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- The apartment and its storage rooms must be empty and thoroughly cleaned. Clean the cooker, fridge, and freezer. A fee will be charged for any uncleaned items, leftovers, and furniture.
- All original keys and additional keys made to order must be returned to the Key Management Office. If any of the keys are missing or not returned, we will rekey the lock and the cost will be deducted from the rental deposit.
- Parking permit plates, keys for the heating pole and other parking keys must be returned. These must be returned either to the maintenance company or to the key management office. For more information, see the contact details. If keys are not returned, a fee will be charged.
- All items and accessories belonging to the apartment, such as window keys, ceiling light sockets and smoke detectors, must be left in the apartment. A charge will be made for their absence. You must also leave all instructions for the use of the equipment in the apartment for the next occupant.
- Hazardous waste and large discarded furniture and items must be removed and disposed of in accordance with the city's waste regulations. Any costs incurred by the property for additional trash removal may be deducted from the rental deposit or recovered later.
- Close the water tap of the dishwasher.
- No defects other than wear and tear resulting from normal occupancy may be found in the dwelling. Do not remove picture hooks from the wall. Also, do not attempt to repair any marks on the walls yourself.
- All rents have to be paid. The rent deposit will be returned to the account you have indicated, provided that all the items on the checklist for the outgoing tenant have been taken care of.
- The account number for the return of the security deposit. Remember to indicate in the notice of termination the IBAN account number to which the deposit can be returned. If the account number has been forgotten or has changed since the termination, it can be communicated by e-mail to the rental administration.
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According to good rental practice the apartment and any other facilities used by virtue of the rental agreement shall be returned empty, in good repair and cleaned.
This will help you with your final cleaning Final cleaning Check List.
Our partner Sivina also offers move-out cleaning services.
Do not remove any equipment and accessories belonging to the apartment, such as the key to the windows, the ceiling sockets and the fire detector. You will be invoiced for any missing items.
Leave all instructions relating to the appliances in the apartment.
Dispose of all hazardous waste, pieces of furniture and other pieces of property in compliance with the waste disposal code of the city. Any cost for waste disposal incurred by the property may be deducted from your security deposit, or you will be invoiced later.
Make sure that when you leave, the water tap of the dishwasher is turned off.
If you have had a dishwasher of your own installed in the apartment, please remember to reinstall the original cabinet after disconnecting and removing the dishwasher. Also make sure that the water and drain connections are plugged. The cost of a missing cabinet or plugging may be deducted from your safety deposit. The property managers will provide further instructions.
Any wall fasteners will be regarded as reasonable wear and tear. Do not remove any hook and plugs, and do not attempt to repair any dents in the walls.
Links
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A representative of Kodisto will perform a removal inspection of your apartment. This inspection will take place no less than two weeks prior to the termination of the rental agreement. We will confirm the date and time of the inspection by an SMS or otherwise. The inspectors will let themselves in with a master key if you are not at home at the time. Please agree on another time, if the one suggested is not convenient.
If you have a dog or another pet that could interfere with the inspection, your presence is mandatory.
All safety locks must be left open on the date of inspection.
The purpose of the inspection is, among other things, to establish whether the apartment has been subjected to damage beyond the so-called reasonable wear and tear of living, and to determine the repair/cost for which the tenant is liable.
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All original apartment keys and any extra keys made during the occupancy must be returned to the locksmith’s the next business day after the agreement's end date by 12.00 PM.
Parking permits, the key to the car heater outlet and any other parking keys must be returned. Check key return locations from Contact information search. You will have to pay for any keys that you fail to return.
Kindly check your home building's key return locations and contact information from the Contact information search.
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Your deposit will be returned to you in full to an account stated by you within two weeks from the termination of your rental agreement, if you have returned all keys to the apartment, cleaned the apartment and other facilities you may have had at your disposal, and no damage beyond reasonable wear and tear was found at the final inspection of the apartment. All payments relating to the apartment must be paid before the security deposit is returned to you.
Tenants are obliged to care for and properly maintain the apartment in which they live. Please find the security tariff here. The rates quoted in the tariff will be applied when the tenant is invoiced for damages caused by the tenant’s negligence, improper handling or neglected maintenance. This tariff is approximate; special and exceptional cases will be invoiced. The tariff is valid through the year indicated, and it will be reviewed at yearend each year.
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The deposit paid by Kela will be refunded to Kela under the same conditions as other deposit payments.
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The notice of termination of a tenancy must be signed by the person or persons authorised to sign on behalf of the company. If the notice of termination is signed by someone else, they must have a power of attorney from the person(s) authorised to sign on behalf of the company. Please attach a document to the notice of termination, such as a Trade Register extract, showing the persons entitled to sign on behalf of the company.
The electronic termination form must be filled in with the personal ID of the person signing the notice of termination and the company's business ID must be added separately in the space provided. It is also possible to print out the notice of termination, fill it in with the company's details, sign it and send it to Kodisto by post or e-mail. Please use the secure Safe Mail service to send the scanned notice of termination and other attachments.
Postal address
Kodisto Asuntovuokraus, Newsec, P.O. Box 52, 00101 Helsinki
E-mail address
Links
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When a tenant passes away, the lease continues under the same conditions. The responsibility for fulfilling the terms of the lease, such as rent payment, transfers to the estate of the deceased.
The lease does not end automatically, instead the estate must terminate the contract. Termination period is one (1) full calendar month, according to the terms of the agreement.
The lease must be terminated in writing using either the electronic termination form or a printable form. If you use the electronic termination form, please include details of the specific death in the 'Additional Information' section. The electronic notice of termination must be filled in with the details of the heir of the estate giving the notice and signed using online banking credentials.
Terminating the lease requires the consent and signature of all the heirs of the estate. An heir can also provide a power of attorney for the termination. The power of attorney must be accompanied by a certificate of office or other document showing all the partners in the estate and the date of death of the tenant.
If the property was rented jointly with another person, the estate and the tenant can terminate the lease together or separately. The other tenant has the right to continue the tenancy. In this case, it is sufficient for the remaining tenant to provide a certificate of the deceased tenant. After this the responsibility of the estate for fulfilling the lease conditions ends, and the responsibilities transfer to the remaining tenant.
The same right to continue the tenancy applies to the spouse, the child of the family and the parent of the tenant or his/her spouse living in the apartment. Anyone wishing to continue the tenancy must notify the landlord of their wish to continue the tenancy within three (3) months of the death of the tenant.
If you cannot use the electronic notice form, you can print the form and sign it by hand. The signed form can be sent to Kodisto by post or scanned into our email. Please use the secure Safe Mail service to send the scanned notice.
Postal address
Kodisto Asuntovuokraus, Newsec, P.O. Box 52, 00101 Helsinki
E-mail address
Links
Kodisto notice of termination of the lease
Letter of attorney for the management of the deceased’s tenancy
